With our Canvas integration, eBECAS will handle the process of creating the users for your students and teachers in Canvas.

In this article, you will learn the settings that are available for the creation of users, and the different ways that eBECAS can create the users in Canvas.


Users Settings

Permissions Required: Canvas Admin

Note: The following settings apply to the creation of students and teachers.

eBECAS provides different settings for the creation of users in Canvas. Use these options to meet your requirements.

  1. Go to Utilities>Setup Configuration.
  2. From the Setup Configuration window, click on Setup>Canvas LMS Integration
  3. Go to the Users Section and choose the settings.

The settings available are:

  • Canvas Login Identifier (this setting does not apply to teachers): Select the property of the students in eBECAS that will be used as the login id Canvas.
    • Student Id
    • Local Email (if empty, the Overseas (OS) email will be used)
    • OS Email (if empty, Local email will be used)
  • Send confirmation email on user creation*: If enabled, a confirmation will be sent to the user when the account is created.
  • Accept Terms of Use for new user: If enabled, Canvas will mark the user as having accepted the terms of use.
  • Skip registration for new user*: If enabled, Canvas will mark the user as registered.
  • Skip confirmation for new user*: If enabled, Canvas will confirm the user’s email automatically and will not require the user to respond to a confirmation email.
  • Force new user to self register*: If enabled, the users will get a notification asking them to “complete the registration process” by clicking it, setting a password, and letting them in.

*indicates the parameters that determine if a notification is sent to the user and what type of notification is sent. 


Recommended Settings

Although the settings available provide great flexibility for different requirements, there is one common scenario that might also meet your needs. If it does, you can replicate the settings as follow.


Scenario:  Send an email to the student when eBECAS creates a user in Canvas with a link to set up their Canvas password and time zone.

The settings for this scenario are as follow:

  • Send confirmation email on user creation: Enabled
  • Accept Terms of Use for new user: Enabled
  • Skip registration for new user: Disabled
  • Skip confirmation for new user: Disabled
  • Force new user to self register: Disabled

Create Canvas Users For Students

Permissions Required: Canvas Editor

eBECAS provide different methods to create the users in Canvas for your students.

Create a User for a Single Student (Manual Method)

To create the user in Canvas for a single student:

  1. Go to the Student Details view for the student that you want to create the user for.
  2. Click on the  Canvas tab.
  3. From the Canvas panel on the side, click on ‘Create User in Canvas
  4. If the operation is successful, you will get a confirmation. Otherwise, you will get a description of the error.

Notes:

  • If you try to create a user for a student that has already a Canvas account linked, it will not create a new user in Canvas.
  • If you try to create a user for a student that has a potential match (same login id and not linked to a student) in Canvas, it will link the student to that existing user instead.

Create Users for Multiple Students (Manual Method)

You can create the Canvas users for multiple students in bulk.

  1. Go to the VET & HE Enrolment Search view.
  2. Use the filters to find the enrolments for the students that you want to create the Canvas users for.
  3. If required, add the Canvas-related columns to the grid. these columns will show if the students have a Canvas account linked and their Canvas login id. You can also use these columns to filter the grid.
  4. Click on Merge, on the side panel. The column ‘Merge’ will be added to the grid.
  5. Using the Merge column, select the students that you want to create the Canvas users for.
  6. From the Merge panel, click on ‘Create Canvas Users’.
  7. A summary with the result of the operation for each student will display.




Create Users for a Single or Multiple Students (Automated Method)

eBECAS can create the users automatically and enrol them into a Canvas course. Click here for more information.




 

View Canvas User (Student) Profile in eBECAS

Permissions Required: Canvas Viewer or Canvas Editor

When the Canvas integration is enabled, a ‘Canvas’ tab is available on the Student Details view.

From the ‘Canvas’ tab, you can do the following:

  1. View the details of the Canvas user that is linked to the student (if the student is linked with a user is Canvas). If the relation exists, you can click on the Canvas profile link to open the user profile in Canvas (you need to be logged into Canvas with enough permissions to access the user details).
  2. Create a user in Canvas for that student.
  3. Refresh the user details. This action will refresh the current details of the linked user from Canvas.





Create Canvas Users For Teachers

Permissions Required: Canvas Admin

Before creating a user in Canvas for a teacher, you need to create the respective user in eBECAS.

Note: When eBECAS creates the Canvas users for the teachers, the email for the users in eBECAS is used as the login id in Canvas. 

You can create the users for teachers manually or automatically.

Create a User for a Single Teacher (Manual Method)

This method requires that the user for the teacher exist in eBECAS.

  1. Go to Utilities > Users
  2. Using the filters, locate the existing user that you want to create the Canvas user for.
  3. Double click on the user to access their profile.
  4. Click on the tab ‘Canvas User
  5. Click on ‘Create Canvas User‘ on the Canvas User panel on the side panel.
  6. The result of the operation will display.

Create Users for Multiple Teachers (Manual Method)

This method requires that the users for the teachers exist in eBECAS.

  1. Go to Utilities > Users
  2. Using the filters, locate the existing user(s) that you want to create the Canvas user(s) for.
  3. Select the users (single or multiple).
  4. Click on ‘Create Canvas Users‘ from the Operations Panel on the side
  5. The result of the operation will display.

Create Users for a Single or Multiple Teachers (Automated Method)

eBECAS can create the users automatically for the teachers when they are assigned to a class session. Click here for more information.




 

View Canvas User (Teacher) Profile in eBECAS

Permissions Required: Canvas Admin

  1. Go to Utilities > Users
  2. Using the filters, locate the user that you want to see the profile for.
  3. Double click on the user to access the profile.
  4. Click on the ‘Canvas User’ tab
  5. The details for the associated Canvas user will display.
  6. You can click on ‘Refresh User Details‘ from the Canvas User Panel on the side bar to refresh the details.




 

View Canvas Enrolments for a Teacher in eBECAS

Permissions Required: Canvas Admin

  1. Go to Utilities > Users
  2. Using the filters, locate the user that you want to see the enrolments for.
  3. Double click on the user to access the profile.
  4. Click on the ‘Canvas Enrolments’ tab
  5. The enrolments for the associated Canvas user will display.