This website is the online manual and documentation for eBECAS administration software designed for Language, Higher Education and VET RTO’s (Vocational Colleges).
eBECAS enables VET, Language and Higher Education Colleges to use the one system. Of special note is support for weekly progression through classes for the enrolment and storage of weekly results. There is separate support for classing and module study for VET classes results and competencies.
* Sections that have been recently updated are marked *
Overview the operational process workflow using eBECAS
Student details address, diary contacts including email and sms, Visa, CoE, Avetmiss and RAPT, photo, work placements, insurance, enrolment details, classes, fees, accommodation placements, document repository
Offers and opportunities course offers, salesperson, agent, follow up management by offer date, accommodation request, airport transfer date, course start date. installment plan specification
Agent Management agent address, diary, commission rates, documents, list of all students sent by the agency, employees, agent account and scheduled payments of gross payments
Results & Assessments VET results including competencies and details for AVETMISS returns, transcripts, Language assessments and certificates in bulk and individually
Admissions admission workflow from offer to acceptance, offer cancellation, enrolment changes – extensions, shorten, change start date and cancellations
Study Tour Groups tour group offers and enrolments with one invoice for all students in the group
Homestay & Airport Transfers homestay requests, accommodation provider management and categories, finding avialablility by date, bed type and family categories, placements, scheduled payments and airport transfer requests
Prisms Import * Load Visa and Coe details from Prisms into eBECAS
SSVF GTE Streamlined Student Visa Framework and Genuine Temporary Entrant support
Financials student invoices, receipts, credits, debits and transfers; calculate revenue by period, course, faculty, agent or country (for each student and fee); schedule payments to agents, homestay providers, airport transfer provider and insurance providers; and calculate revenue using cash or accrual basis
MYOB integration export data from eBECAS to load into MYOB
Classing allocate Language enrolments to class including day, time, rooms and teachers for any week and allocate classes in the future without effecting current classes, enter absence and assessments by class, students and teachers can see their timetable using the teacher and student portal; for VET student enrolments, outcomes can be entered by class or cohort in bulk updating AVETMISS details.
Email * eBECAS integrates with services to send a single email for a student, homestay provider or agent with a single merged attachment or in bulk with Mailchimp/Mandrill using html formatted templates with data extracted from eBECAS
SMS messages * eBECAS integrates with SMS sevices to send SMS messages to phones individually or in bulk using simple SMS templates
Document Repository documents, Microsoft Word templates and files can be stored using EIT’s Amazon Document Storage for your College and each document can be filed in eBECAS with a student, accommodation provider, agent and Teacher and Class
Student Portal Students can see their timetables, Fees, Result outcomes, attendance, College news and messages on their phone, tablet or computer browser ++ soon to be released is the student iphone and android app ++
Teacher Portal Teachers can see their timetables, classes and students and enter absences, diary comments and results on their phone, tablet or computer browser
AVETMISS USI eBECAS supports AVETMISS 7 and 8 reporting and has the facility to generate and verify the USI value live
CRICOS TPS ESOS Regulations * eBECAS continuously keeps abreast of the CRICOS and ESOS regulations. eBECAS enables your College to load payments by COE into Prisms and update student address details. eBECAS also ensures the invoices generated conforms to the ESOS regulations and shows the period covered for the tuition payment
Language College details are above, and will be separated for easier viewing